This Privacy Policy explains how ApproveMyVisa collects, uses, stores, shares, and protects your personal information when you use our platform. By using our services, you consent to the practices described in this Policy.
Last Updated: June 1, 2026 · Version 2.1This Privacy Policy ("Policy") describes how ApproveMyVisa ("we," "us," "our," "Company"), a brand operated by its parent corporation registered in Alberta, Canada, collects, uses, stores, processes, discloses, and protects personal information obtained through our website at www.approvemyvisa.com (the "Platform") and related services.
This Policy applies to all users of the Platform, including visitors, registered users, subscribers, and purchasers, wherever they are located globally.
By accessing or using the Platform in any way, you acknowledge that you have read and understood this Policy and consent to the collection, use, and processing of your personal information as described herein. If you do not agree to this Policy, you must discontinue use of the Platform immediately.
This Policy should be read together with our Terms of Service, which govern your use of the Platform.
📍 Jurisdiction Note: ApproveMyVisa is operated from Canada and is subject to Canadian privacy law, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy legislation. Users from other jurisdictions, including the European Economic Area (EEA), United Kingdom, California, and Australia, may have additional rights under their applicable local laws, which we endeavour to respect.
We collect information you provide directly, information collected automatically, and information from third parties.
| Category | Examples | How Collected |
|---|---|---|
| Account Information | Name, email address, password | Registration form |
| Profile Information | Nationality, country of residence, visa type interest, employment status | Account setup, AI chat |
| Immigration Information | Visa history, refusal letters, travel history, family details, financial information you choose to share | AI assistant interactions |
| Payment Information | Billing name, card details (processed by Stripe — not stored by us), transaction records | Purchase checkout |
| Communications | Emails, inquiries, support requests, feedback | Contact forms, email |
| Content You Generate | Visa questions, uploaded documents, cover letters, checklists | Platform use |
| Category | Examples |
|---|---|
| Usage Data | Pages visited, features used, time spent, navigation paths, clicks, search queries |
| Device Information | Device type, operating system, browser type and version, screen resolution |
| Connection Data | IP address, approximate geographic location, internet service provider, connection type |
| Cookie Data | Session identifiers, preference cookies, analytics identifiers |
| Log Data | Server logs, error reports, access timestamps, referral URLs |
We may receive information about you from third-party services including: payment processors (Stripe) providing transaction confirmation data; analytics providers (Google Analytics) providing aggregated usage data; authentication services if you sign in via third-party providers; and advertising networks providing general audience data.
We use the information we collect for the following purposes:
We process personal information on the following legal grounds, depending on the type of data and the purpose of processing:
Where we rely on consent as the legal basis, you have the right to withdraw consent at any time without affecting the lawfulness of processing prior to withdrawal.
We use cookies, web beacons, pixel tags, local storage, and similar tracking technologies to operate the Platform, remember your preferences, analyze usage, and serve advertising.
| Cookie Type | Purpose | Duration |
|---|---|---|
| Essential | Required for Platform functionality — login sessions, security tokens, load balancing | Session / up to 1 year |
| Analytics | Google Analytics — understanding how users interact with the Platform (anonymized) | Up to 2 years |
| Advertising | Google AdSense — serving relevant advertisements based on browsing behavior | Up to 2 years |
| Preferences | Remembering your settings, language preferences, and UI choices | Up to 1 year |
| Security | Preventing fraud, detecting abuse, maintaining session integrity | Session |
You can control cookies through your browser settings. Most browsers allow you to refuse cookies, delete existing cookies, or be notified when a cookie is set. Note that disabling certain cookies may affect Platform functionality. For information about managing Google Analytics tracking, visit tools.google.com/dlpage/gaoptout.
We do not sell your personal information to third parties. We share information only in the circumstances described below:
We share information with trusted third-party service providers who assist us in operating the Platform, subject to confidentiality obligations. These include:
| Provider Type | Purpose | Examples |
|---|---|---|
| Cloud Infrastructure | Hosting, databases, storage | Supabase, Vercel |
| Payment Processing | Secure payment handling | Stripe |
| AI Processing | Powering the AI assistant | Anthropic (Claude) |
| Analytics | Usage analysis and optimization | Google Analytics |
| Advertising | Ad serving and revenue | Google AdSense |
| Email Services | Transactional and support email | Email service providers |
| Security | DDoS protection, security scanning | Cloudflare |
We may disclose personal information when required by law, regulation, court order, subpoena, or lawful government request; to enforce our Terms of Service and protect our rights; to prevent fraud, abuse, or illegal activity; or to protect the safety of users or the public.
In the event of a merger, acquisition, sale of assets, restructuring, financing, or similar business transaction, your personal information may be transferred as part of the transaction. We will notify you of any such transfer by updating this Policy or by other appropriate means.
We may share information for purposes not described in this Policy with your prior explicit consent.
✅ We Do Not Sell Your Data. We do not sell, rent, trade, or otherwise transfer your personal information to third parties for their own marketing or commercial purposes without your explicit consent.
The Platform integrates with and links to third-party services that have their own independent privacy policies. We are not responsible for the privacy practices of these third parties. We encourage you to review the privacy policies of all third-party services you interact with.
Key third-party services include:
By using the Platform, you acknowledge and accept that information may be processed by these third-party services in accordance with their respective privacy policies and that ApproveMyVisa is not responsible for their data practices.
We retain personal information for as long as necessary to fulfill the purposes for which it was collected, as required by applicable law, or as needed for legitimate business purposes. Retention periods vary by data type:
| Data Type | Retention Period |
|---|---|
| Account information | Duration of account + 2 years after closure |
| Transaction and payment records | 7 years (tax and legal compliance) |
| AI chat conversations and generated content | 2 years from last account activity |
| Analytics data (anonymized) | Up to 26 months |
| Legal hold data | As required by applicable law or court order |
| Security and fraud prevention logs | Up to 3 years |
Upon account deletion, we will delete or anonymize personal information within a reasonable time, except where retention is required by law or legitimate business necessity. Backup copies may persist for up to 90 days after deletion.
We implement reasonable and appropriate technical, administrative, and physical safeguards designed to protect your personal information against unauthorized access, disclosure, alteration, loss, and destruction. Our security measures include:
No method of data transmission over the internet or electronic storage is completely secure. While we implement reasonable security measures, we cannot guarantee absolute security of your information.
ApproveMyVisa shall not be liable for any unauthorized access to, disclosure of, alteration of, or destruction of your personal information resulting from: cyberattacks, hacking, or sophisticated malicious attacks by third parties; internet transmission failures, interceptions, or vulnerabilities outside our reasonable control; actions of third-party service providers, hosting providers, or infrastructure services; breaches resulting from your own failure to maintain the security of your account credentials; or any other security incident that could not reasonably have been prevented by our security measures.
You are responsible for maintaining the confidentiality of your account credentials. We recommend using strong, unique passwords and enabling any available multi-factor authentication. Please notify us immediately of any suspected unauthorized access to your account.
ApproveMyVisa operates globally and may transfer, store, and process your personal information in countries other than your country of residence, including Canada, the United States, and other countries where our service providers operate.
These countries may have data protection laws that differ from those in your jurisdiction. When transferring data internationally, we rely on: standard contractual clauses approved by applicable regulatory authorities; adequacy decisions by relevant data protection authorities; and other lawful transfer mechanisms as required.
By using the Platform, you consent to the transfer of your information to countries outside your jurisdiction, subject to the protections described in this Policy.
Depending on your jurisdiction and applicable law, you may have some or all of the following rights regarding your personal information:
| Right | Description |
|---|---|
| Access | Request a copy of the personal information we hold about you |
| Correction | Request correction of inaccurate or incomplete personal information |
| Deletion | Request deletion of your personal information (subject to legal retention requirements) |
| Portability | Request your data in a structured, machine-readable format where technically feasible |
| Objection | Object to processing based on legitimate interests |
| Restriction | Request restriction of processing in certain circumstances |
| Withdraw Consent | Withdraw previously given consent at any time |
| Opt-Out of Sale | We do not sell data — this right is not applicable |
To exercise any of these rights, please contact us using the information in Section 18. We will respond to verified requests within a reasonable timeframe as required by applicable law, typically within 30 days. We may need to verify your identity before processing your request. We may decline requests that are unreasonable, repetitive, technically infeasible, or that would adversely affect others' rights.
If you believe your privacy rights have been violated, you have the right to lodge a complaint with the applicable data protection authority in your jurisdiction.
The Platform is intended for use by individuals 18 years of age or older. We do not knowingly collect, use, or disclose personal information from individuals under the age of 18 ("minors").
If you are a parent or guardian and believe that a minor has provided us with personal information without your consent, please contact us immediately at the contact information in Section 18. We will take prompt steps to delete such information from our systems.
By using the Platform, you represent and warrant that you are at least 18 years of age.
With your consent where required by applicable law, we may send you marketing communications about our services, updates, promotions, and immigration-related information. You may opt out of marketing communications at any time by:
Please note that opting out of marketing communications does not affect transactional communications required to operate your account, such as receipts, security alerts, and service notifications.
We do not share your contact information with third parties for their own marketing purposes without your explicit consent.
The Platform uses artificial intelligence and automated processing to generate immigration information, document checklists, cover letters, refusal analyses, and other content based on information you provide.
Your conversations with the AI assistant may be used to:
Important limitations of AI processing: AI-generated outputs may contain errors, inaccuracies, or outdated information. Automated outputs are not a substitute for professional legal advice. You should not make consequential decisions solely based on AI-generated content without independent verification. ApproveMyVisa is not liable for the accuracy of AI-generated content.
We do not use automated processing to make legally significant decisions about individuals without human review where required by applicable law.
The Platform uses Google AdSense to display advertisements. Google AdSense may use cookies and similar technologies to serve ads based on your prior visits to this and other websites. Google's use of advertising cookies enables it and its partners to serve ads based on your visit to our site and other sites on the internet.
You may opt out of personalized advertising by visiting Google Ads Settings. You can also opt out of third-party vendor use of cookies for personalized advertising by visiting networkadvertising.org.
We display AdSense advertisements in designated spaces on the Platform. These advertisements are served by Google and are subject to Google's Privacy Policy. ApproveMyVisa is not responsible for the content of advertisements served by Google.
We reserve the right to update, modify, or replace this Privacy Policy at any time in our sole discretion. We will update the "Last Updated" date at the top of this Policy when changes are made.
For material changes that significantly affect how we use your personal information, we will make reasonable efforts to notify you — such as by displaying a prominent notice on the Platform or, where we have your email address, by sending you an email notification. However, we are not obligated to provide individual notice of all changes.
Your continued use of the Platform after any changes to this Policy constitutes your acceptance of the updated Policy. If you do not agree to the updated Policy, you must discontinue use of the Platform.
We encourage you to review this Policy periodically to stay informed about how we protect your information.
For privacy-related inquiries, data access requests, correction requests, deletion requests, or complaints regarding our privacy practices, please contact us:
ApproveMyVisa — Privacy Inquiries
A Canadian Registered Corporation
Calgary, Alberta, Canada
Email: [email protected]
Subject line: Privacy Request — [Your Request Type]
We aim to acknowledge privacy requests within 5 business days and resolve them within 30 calendar days. Complex requests may require additional time, and we will inform you of any extension. We may require identity verification before processing your request.
If you are not satisfied with our response to your privacy request, you may have the right to lodge a complaint with the applicable data protection supervisory authority in your jurisdiction.